EURA NOVA is the data controller of your personal data in instances described in this statement. Our headquarters is located at Rue Emile Francqui 4, 1435 Mont-Saint-Guibert, Belgium.
Effective date 05.02.2020
Your privacy is important to us. We adhere to the applicable national and international standards on data protection, i.e. the European General Data Protection Regulation (GDPR).
This policy explains data processing activities of EURA NOVA (“we” or “us”) with respect to your personal data and helps you make informed decisions about your relationship with us. This statement applies to our use of information in customer relations, recruitment process, and our website. From time to time, we revise and update this privacy statement to make sure that you are provided with the most recent information. Please, visit this page periodically for changes.
Collection and Use of Personal Data
Our core business is not the collection of your personal data. However, in the course of our activities and for ensuring the effective operation of EURA NOVA, we may collect some of your personal data. Personal data means any data that personally identifies you.
When we collect your personal data we ask for your consent, or we rely on other legitimate grounds specified by law. This could be the case when EURA NOVA has a legitimate interest in collecting your personal data or the law requires us to collect data in certain circumstances. We exclusively collect your personal data under the following occasions:
If you are a customer of EURA NOVA, we collect the following data in order to be able to effectively perform our contractual obligations with you and to protect EURA NOVA’s legitimate interest and improve our services:
- Your name, address, business ID
- Invoicing information
- Your expression of interest
- Other customer information such as the number and names of employees using our services
- Information on prospective customers
We keep personal data as long as required by the law or until you ask us to delete it provided we are not required to retain it or have an overriding legitimate interest to retain it.
In search of new talents and expertise, our recruitment officers proactively look for brilliant people to join our growing business. In the course of our search for new talents, we may collect your personal information available in your public professional social media profiles such as Linkedin and other similar websites only when you agree to be contacted, and or professional directories and job boards such as Apec, Monster, etc. We only collect the data relevant to the recruitment process such as your contact details, academic degrees, certifications, and work experience. We use this data for the sole purposes of contacting you as a potential candidate for a position at EURA NOVA at a reasonable time or for providing statistical analysis which helps us improve our recruitment practices.
In the course of our interview process, we may also provide you with a link to our logbook platform and which allows you to add additional information about your skills and background. When you provide us with your information on such a platform, we will ask for your consent to use your personal data for the recruitment purposes and share your data with potential customers to assess your fitness for the customer’s project. We may contact you if your profile fits our desired set of skills for a new position.
Moreover, In the event that we make an offer to you, and as far as local legislation permits, we may conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and references from previous employers. The successful results of such screening may be shared with the clients for which you will be performing consulting services. We will ask for your consent before initiating such a screening when and if such screening is necessary for the position, for which, you will be recruited. We keep your data for up to 5 years and continuously consider them in our recruitment process, unless you ask us to remove it earlier.
NovaHack and Other Competitions
By signing up for any competition or Hackathon organized by EURA NOVA including NovaHack, you agree to provide us certain information about you and your team including your name, your date of birth, your university, your degree, the year of study, and your contact details and address.
This information allows us to organize the competition for example, we may use your information to merge incomplete groups with a different one, or we may use your address to send you goodies and other information about the hackathon.
When you give us your explicit consent, we may hold your personal data and use it for recruitment purposes. In order to understand how we use your personal data for recruitment purposes please view the recruitment section of this policy.
Disclosure and Data Sharing
In some circumstances, we may share your information with a third party. This is the case when:
- You explicitly allowed us to do so
- We have a legal obligation to disclose your information to authorities
- To pursue EURA NOVA’s legitimate interest, as for example for the defence of a legal claim.
Your personal information may be transferred outside of Belgium, including to countries that do not provide the same level of protection for your personal information. EURA NOVA is committed to protecting the privacy and confidentiality of personal information when it is transferred. Where such transfers occur, we will assure that adequate protection exists either through appropriate contractual arrangements or as required by law.
We are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure, we have put in place appropriate technical, physical, and managerial procedures to safeguard and secure the information we collect. When necessary, we review and update our security measures to integrate state-of-the-art technology.
Controlling your Personal Data
If you would like to learn more, and/or you would like to exercise your rights with respect to your personal data, please send us your request to privacy (at) euranova.eu